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For graduation students

碩博士學位考試注意事項
 
[IMPORTANT]This is for people who are in the Master program.
1. You MUST graduate within 2.5 years. Fail to do them, I can
no longer advise you and you need to be transferred to another lab.
 
2. In order to make sure you can graduate in 2.5 years, you MUST
- create a draft for  your Related Work  chapter of your thesis in your 1st semester
- create a draft for your Methodology chapter in your 2nd semester
- finish all your experiments in your 3rd semester
 
3. If you want to graduate in the Fall semester, you dry run need to be completed
by the end of Nov; and your oral exam must be completed by the end of Dec.
If you want to graduate in the Spring semester, your dry run must be completed by the end of May and your oral exam must be completed by the end of June. Fail to meet

 

these deadlines, you will then have to do graduate in the next semester.
 
[IMPORTANT] Check list for people who are graduating

Before I can sign you off, please make sure you've completed the following tasks 1. All the committee members are happy with your questions list and response letter (I should be CCed for confirmation) 2. you've 交接 your thesis project (I will participate the 交接) 3. you've 交接 your lab responsibility (I will participate the 交接) 4. your thesis writing is satisfactory, including a. all the reviewers' comments are addressed b. the storyline and logic are sensible c. the structure is organized (i.e. follow the principle of 起承轉合) d. contain sufficient details for reproducibility e. The English and picture quality are readable (please create an IEEE version of your thesis, as I previously requested, so that I can check this) 5. you've returned all the lab assets (equipment, books, etc) you checked out You MUST complete all the above BEFORE the school deadline (e.g. end of Aug for this semester)

[IMPORTANT] Your leaving date

For everyone who is graduating, if you have a specific date you MUST leave the lab,then you MUST discuss the date with me IN ADVANCE to get my consent about that particular date.If you do not do that, then it will be your own problem if I can't sign you off because you do not meet the requirements I've specified in my previous emails (and please do not give me whatever personal reasons why you have to leave on that particular date: if you want me to consider your conditions, you should have respected my words and consult with me first)

[IMPORTANT] Thesis writing

For those who plan to graduate, please note that following 1. there are differences in oral presentation and thesis writing.In oral defense, the main focus in on showing the novelty novelty of your work. For thesis writing, in addition to showing the novelty of your work, another important thing is completeness/reproducibility. That is, your thesis should contain sufficient details so that people who read your thesis can re-produce ALL your experiment results without talking to you. 2. Before submitting your thesis to the school library, in addition to preparing a version that follow school's required format, please also prepare another version that follows IEEE format https://www.ieee.org/publications_standards/publications/authors/author_templates.htm this is can be either in .doc or latex can will be used in case we want to publish your work after you graduate.

[IMPORTANT] 口委意見 and response letter

I'd like to remind everyone about the following, especially for those who have not done your oral exam. 1. the first thing after you finished your oral exam is to compile a list of questions (refer to my previous email for the format) raised by the oral committee members 2. Send the list to your oral committee members to confirm a. you do not miss any questions b. you clearly understand the questions 3. start to answer EVERY SINGLE QUESTION asked 4. after you finished all the questions, send it to me so that I can help you check if you do answer the questions 5. write a response letter which includes the questions and your answers 6. Send your response letter to all the committee members NOTE THAT I can sign you off for graduation IF AND ONLY IF 1. every committee members are happy with your answers 2. you've done all the lab 交接 with my agreement 3. you've submitted your CD (that have everything of your work,including codes, writings, etc) to me And be aware, THERE IS NO EXCEPTION for this policy (so please do not give me any personal reason for not being able to follow the above policy, because this policy has been carried out for the past 10 years in our lab and also for many other labs and I have no intention to break it!). It's a HARD RULE! In addition, for those who've finished your oral exam, please report your progress of answering the reviewers' questions EVERY DAY, so that I can track your progress to make sure you can graduate on time.

Thesis video

For those of you are graduating,your introductory video for your thesis should be put under https://lens.csie.ncku.edu.tw/index.php/members if you do not put it there, please do so!

For those who plan to graduate in this semester

please send me your graduation timeline including the following info 1. when you will finish all experiments 2. when you will finish your oral slides 3. when you will finish you thesis writing 4. when you plan to do your oral 5. when you plan to submit your thesis to school please make sure your schedule is practical and feasible (so that you can really execute it) as much as you can. I'll reject your schedule if I find it is not reasonable.

Dry run

BEFORE DRY RUN - announce the date of dry run - book a classroom for the dry run and announce the location - find someone to take the note - send the slides to everyone at least one day before the dry run - setup the video recording for the dry run - send your 5-min video link to everyone N THE DRY RUN - try to finish your talk in 45 min AFTER THE DRY RUN - store the recorded notes and video on the LENS server (Jason, please create a folder on the server for ths purpose) - prepare a response letter to answer all the questions raised in the dry run and email to everyone for confirmation

Things you MUST know if you plan to gradudate

Things you MUST know if you plan to gradudate

 

The list of required items for graduating students

It should contain the following folders in your CD

- thesis (final version of your thesis, both in school format and 2-column IEEE format, both in source file and pdf)
- slides (final version of your defense slides)
- codes (both software codes and hardware codes)
- data (data that can reproduce EVERY plots in your thesis, including

- all the raw data you've collected)
- photo ( no hats): if your research work will be submitted to some journal  
lab (lab-related stuff that you were in charge  of ) 
graph: all the figures you plotted   
 
Total at least has 8 directories in CD.
this CD/DVD will be the requirement for me to sign your leaving for  
 
In addition, 
every folder should have a README file explaining the meaning of
every file in the folder. Also, the codes should be well-commented.
 
About your English Writing
 
It's mandatory by our NCKU that your thesis needs to be written in English.
For those of you who are poor in English writing, please find an English editor to help
you revise your thesis. Note that, if you find a professional editor to do this, you
will need to pay the editing fee from your own pocket since this is due to your
own poor English skills (do NOT expect our lab will pay this for you! It's YOUR thesis)
 
Post your oral exam
 
- Right after the  exam, you should prepare a Q/A sheet lists
all the issues that have raised during your exam and email
the list to all your reviewers to confirm if you've correctly listed their questions
- Once the questions are confirmed, you should start working on the issues
listed in the Q/A (normally it takes 1-2 months after your exam). At the same time,
you should revise your thesis accordingly.
- After you've answered all the questions in Q/A list, you should send
the completed Q/A list together  with your final version of thesis to
all your reviewers for approval. You should make a link between
 answers in the Q/A and your thesis (i.e. refer your answers to which page
in your thesis)
- Only after all the reviewers approve your completed Q/A list, the signed
cover page of your thesis will be returned back to you for library submission.
 
Common mistakes when converting your thesis to IEEE 2-column format
 
1. Graph and  corresponding texts are too small to read
2. no unit for the x-axis or y-axis in your graph
3. inconsistent citation style (please check https://pitt.libguides.com/citationhelp)
 
What you need to do during the handover of your work
 
1. explain how to "re-do" your experiments (by referring to the
relevant sections in your thesis) especially for things which
are not described in your thesis
2. explain how to "re-generate" all the graphs in your thesis
by referring to the codes and relevant data
3. check out all the hardware you borrowed from the lab to the asset manager (and ask him/her to send me  a confirmation before I can sign your leave form)