For graduation students
1. If you're caught manufacturing your results (i.e. making fake results), you will be asked to leave our lab. And the incident will be reported to CSIE學術&獎懲委員會
Before I can sign you off, please make sure you've completed the following tasks
1. All the committee members are happy with your questions list and response letter (I should be CCed for confirmation)
2. you've 交接 your thesis project (I will participate the 交接)
3. you've 交接 your lab responsibility (I will participate the 交接)
4. your thesis writing is satisfactory, including
a. all the reviewers' comments are addressed
b. the storyline and logic are sensible
c. the structure is organized (i.e. follow the principle of 起承轉合)
d. contain sufficient details for reproducibility
e. The English and picture quality are readable (please create an IEEE version of your thesis, as I previously requested, so that I can check this)
5. you've returned all the lab assets (equipment, books, etc) you checked out You MUST complete all the above BEFORE the school deadline (e.g. end of Aug for this semester)
For those who are graduating:
To ensure your research results are genuine, our lab will enforce the following policy. Each of you need to produces a handover form (see Roy's as an example), as part of your graduation document, which details STEP-BY-STEP how to reproduce EVERY SINGLE graph and number appeared in your thesis. After you create such a form, you will need to execute your form in front of ME to reproduce every result in your thesis. I will not be able to sign you off if your fail to reproduce your results and I might report such an inconsistency to CSIE department and the result of your oral exam will be re-evaluated. Please take this note very seriously. Let me know if you have any question.
[TO-DOs after your oral exam]
1. create a questions list (.doc) based on the reviewers' questions during the exam. You should copy the reviewer's questions word-by-word into your list and NOT summarize them in your own way. All the reviewers' questions should be merged into the same .doc
2. Email the list to the reviewers and discuss with me regarding how to address the questions AFTER the reviewers OK with your list.
3. work on the list
4. Discuss with me to make sure I'm OK with your reply to reveiwers' questions
5. Once you're done with all your experiments for your thesis, I will check if every results (numbers, graphs, etc) you generated for your thesis are genuine and not fake (note that this might take a few days depending on how reproducible are your results)
6. Once I'm OK with your results, you can start finalizing your thesis
7. I will check your writings, such as if you have the right organization, if you include every experiment details,..., etc
8. Once I'm OK with your writing, you should find some Engilsh editor to proofread your thesis
9. I will check again your final version after your English has been proofread. If I'm OK with it, you can then go ahead and submit the thesis to NCKU library
10. Finally, you should prepare the handoff materials before you can sign you off.
as an example, this is Roy's Q/A lists
Note that each of these 10 steps will take time, so please carefully plan your time so that you can get everything done before your desired graduation date. No negotiation will be allowed for this TO-DOs. Please be prepared that the time after the oral exam WILL BE very likely one of the busiest times in your life if you've a planned graudation date.
[IMPORTANT] Your leaving date
For everyone who is graduating, if you have a specific date you MUST leave the lab,then you MUST discuss the date with me IN ADVANCE to get my consent about that particular date.If you do not do that, then it will be your own problem if I can't sign you off because you do not meet the requirements I've specified in my previous emails (and please do not give me whatever personal reasons why you have to leave on that particular date: if you want me to consider your conditions, you should have respected my words and consult with me first)
[IMPORTANT] Thesis writing
For those who plan to graduate, please note that following 1. there are differences in oral presentation and thesis writing.In oral defense, the main focus in on showing the novelty novelty of your work. For thesis writing, in addition to showing the novelty of your work, another important thing is completeness/reproducibility. That is, your thesis should contain sufficient details so that people who read your thesis can re-produce ALL your experiment results without talking to you. 2. Before submitting your thesis to the school library, in addition to preparing a version that follow school's required format, please also prepare another version that follows IEEE format https://www.ieee.org/publications_standards/publications/authors/author_templates.htm this is can be either in .doc or latex can will be used in case we want to publish your work after you graduate.
[IMPORTANT] 口委意見 and response letter
I'd like to remind everyone about the following, especially for those who have not done your oral exam. 1. the first thing after you finished your oral exam is to compile a list of questions (refer to my previous email for the format) raised by the oral committee members 2. Send the list to your oral committee members to confirm a. you do not miss any questions b. you clearly understand the questions 3. start to answer EVERY SINGLE QUESTION asked 4. after you finished all the questions, send it to me so that I can help you check if you do answer the questions 5. write a response letter which includes the questions and your answers 6. Send your response letter to all the committee members NOTE THAT I can sign you off for graduation IF AND ONLY IF 1. every committee members are happy with your answers 2. you've done all the lab 交接 with my agreement 3. you've submitted your CD (that have everything of your work,including codes, writings, etc) to me And be aware, THERE IS NO EXCEPTION for this policy (so please do not give me any personal reason for not being able to follow the above policy, because this policy has been carried out for the past 10 years in our lab and also for many other labs and I have no intention to break it!). It's a HARD RULE! In addition, for those who've finished your oral exam, please report your progress of answering the reviewers' questions EVERY DAY, so that I can track your progress to make sure you can graduate on time.
Thesis video
For those of you are graduating,your introductory video for your thesis should be put under https://lens.csie.ncku.edu.tw/index.php/members if you do not put it there, please do so!
For those who plan to graduate in this semester
please send me your graduation timeline including the following info 1. when you will finish all experiments 2. when you will finish your oral slides 3. when you will finish you thesis writing 4. when you plan to do your oral 5. when you plan to submit your thesis to school please make sure your schedule is practical and feasible (so that you can really execute it) as much as you can. I'll reject your schedule if I find it is not reasonable.
Dry run
BEFORE DRY RUN - announce the date of dry run - book a classroom for the dry run and announce the location - find someone to take the note - send the slides to everyone at least one day before the dry run - setup the video recording for the dry run - send your 5-min video link to everyone N THE DRY RUN - try to finish your talk in 45 min AFTER THE DRY RUN - store the recorded notes and video on the LENS server (Jason, please create a folder on the server for ths purpose) - prepare a response letter to answer all the questions raised in the dry run and email to everyone for confirmation
Things you MUST know if you plan to gradudate
Things you MUST know if you plan to gradudate
The list of required items for graduating students
It should contain the following folders in your CD
- slides (final version of your defense slides)
- codes (both software codes and hardware codes)
- data (data that can reproduce EVERY plots in your thesis, including
- all the raw data you've collected)
- photo ( no hats): if your research work will be submitted to some journal
Format of Q/A report for Reviewers:
Format of handover report:
this CD/DVD will be the requirement for me to sign your leaving for
every folder should have a README file explaining the meaning of
every file in the folder. Also, the codes should be well-commented.
Notes:
I may have mention this to some of you, but let me try to do it again. To graduate, oral slides and your thesis are two main things. Note that these two have totally different purposes. First of all, the audience of oral slides are professors while the readers of your thesis are mainly students. Second, the goal of oral slides is to show the novelty of your thesis, while the goal of the thesis is for the scientific repeatiblity of your work (in other words, any student with no background should be able to follow the contents of your thesis to repeat all your experiment results without any trouble. Therefore, your thesis needs to cover every single details of your experiments, and it will be read more like a STEP-BY-STEP user guide/experiment logs). With that said, it normally will take about 10 time's more effort to write the thesis than to create the oral slides. So normally we will allow you to do the oral exam first before you have really filled in all the necessary details in your thesis. On the other hand, since your thesis is not really completely ready before your oral exam, it will take 1-2.5 months after your oral exam to get your thesis done at an acceptable level (NO ONE in the past have done it faster than one month even for our smartest/hardest-working student!) That's why we strictly ask you to do your oral exam by mid-Dec if you want to graduate in fall semeter (and by mid-June if you want to graduate in spring semeter). In other words, you have to do your dry run at least one week BEFORE your oral exam date, and the oral exam date needs to be done at least 1.5 month BEFORE your expected graduation date.